Please note that this policy contains information on how we process personal data as a data controller, including personal data of our customers, suppliers and business contacts. Where we are a data processor and process a controller’s personal data including where the controller uses our products to manage pupil’s personal data, we will process that data in accordance with the relevant data processing agreement between us and the data controller and in accordance with the data controller’s instructions. Article 28 of GDPR stipulates minimum requirements for what information and provisions a data processing agreement should contain and we use a template document that meets those requirements.
Here are the details that the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data, known as General Data Protection Regulation (GDPR) says we have to give you as a 'data controller':
Our Data Protection Officer is Glyn Musgrove and he can be contacted at firstname.lastname@example.org • We are registered with the Information Commissioner’s Office and our registration number is ZA320528
We may collect and process the following data about you:
Information you put into forms or surveys on our site at any time, including customer trial details when you sign up for a trial of our services – contact name, email address, school name, postcode, job role and phone number
A record of any correspondence between us Details of transactions you carry out through our site
Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies: a) Youhavegivenconsenttotheprocessingofyourpersonaldataforoneormore specific purposes; b) Processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract; c) Processing is necessary for compliance with a legal obligation to which we are subject; d) Processing is necessary to protect the vital interests of you, or of another natural person; e) Processingisnecessaryfortheperformanceofataskcarriedoutinthepublicinterest or in the exercise of official authority vested in the controller; and/or f) Processing is necessary for the purposes of the legitimate interests pursued by us or by a third party such as our credit card payment processing, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
We use information about you to:
We will do what we reasonably can to keep your data secure. We store data on a server located in a secure location in the UK and our IT security measures include firewall, SSL encryption, secure access server, data only stored on server outside application, back up of data, usernames and encrypted passwords.
Although we provide protection, we cannot guarantee complete security for your data, and you take the risk that any sending of that data turns out to be not secure despite our efforts. We only keep personal data that is necessary for the relevant purpose and we only keep your personal data for as long as we need to in order to use it as described above in section 5, and/or for as long as we have your permission to keep it or in case where we are required to store your personal data by law. In any event, we will conduct a periodical review to ascertain whether we need to keep your personal data. Your personal data will be deleted if we no longer need it.
We may transfer your personal data to storage outside the European Economic Area (EEA). It may be processed outside the EEA to fulfil our obligations, services, your order and deal with payment.
We are allowed to disclose your information in the following cases:
These are the third parties that have access to your information;
You can ask us not to use your data for marketing. You can do this by ticking the relevant boxes on our forms, or by contacting us at any time at email@example.com Under the GDPR, you have the right to:
Please note that our terms and conditions and our policies will not apply to other websites that you get to via a link from our site. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
We do not use personal data for the purposes of automated decision-making or profiling.